5 Google Docs Features that You Should be Using

Google Docs is the saviour for all the writers out there. Unlike any other Word Processors, google doc can be used in the browser which makes it extremely convenient. The mobile app version for Google Docs and the cloud storage which facilitates the use of the document in various devices, only contribute to its popularity. It is clear that Google Docs is great and a lot of people use it, but is everyone making the most out of it? The answer is no, as most users are unaware of the large number features of Google Docs. Thankfully, you won’t be a part of the group after you learn about the 5 Google Docs Features that You Should be Using.

1. Customise your own Shortcuts

Shortcuts make typing so easy and what could be better than shortcuts that you create yourself. Google Docs allows you to create your own shortcuts. This customisation can drastically improve your Google Docs experience. If you have few shortcuts in mind that will make your life easy, follow the given steps.

  1. Select Tools from the top of the page
  2. Choose Preferences and then select Automatic Substitution.
  3. Here you will get a list of shortcuts you can create, you can edit and add shortcuts according to your needs.

2. Use Research tools

What if I tell you that you don’t even have to switch tabs while writing? I am sure that you answer that you will love it. Well, with Google Docs this is possible through Research tools. Doing your research right there on your document will drastically improve your efficiency. So, let us learn how to write and research at the same time.

  1. Once again, head to Tools option.
  2. From the drop-down list, select ‘Explore’.
  3. This will open a window at the right side of your document. You can use it to browse through the web, search for images and even 

3. Use Voice typing 

You might have tried voice typing on your phone and it works well when you are too tired to text. Similarly, when you are too tired to write an entire document you can use your voice. Meeting the word count limit is easy this way, and you’ll agree when you use it. Before I tell you how to use the feature, ensure that you are using Google Docs in Chrome. Also, make sure that your microphone is in working condition. Now, just head to Tools and select ‘Voice Typing’  from the drop-down menu. A microphone will appear on the screen and you can click on it when you are ready to speak. Other commands like Next Paragraph and Next line also work with Voice typing, so you can work completely hands-off.

4. Give Suggestions

If you have been using Google Docs for professional reasons, you might be aware that you can share the doc. If not, find the share button at the topmost corner of your window and start sharing. Anyway, if you often share your documents or edit the documents of other people via Google Docs, try Suggestions. The Suggestion feature lets you edit text without actually editing it. So, instead of deleting something or rewriting it, you can leave your input in the form of a suggestion. To use the suggestion mode, find the ‘Editing Tab’ below Share at the topmost right corner. Click on the Editing tab and switch from Editing to ‘Suggesting’. Now, all your edits will become suggestions.

5. Link to Microsoft Word

This last feature among the 5 Google Docs Features that You Should be Using, is not built-in. Though you will have to browse a little to install this feature, it will surely make your life a lot easier. Microsoft Word could be your default Word Processor like it is for most people who are used to it. Thankfully, you can have the best of both worlds by staying in your comfort zone and using advanced features. This is possible through a Google Chrome Extension which can be installed on your browser. This extension will link your Google Docs to Microsoft Word, facilitating you to switch between the two processors. To use this feature head to the Chrome Web Store and find ‘Office Editing’. Once you install the plugin, you can seamlessly import word files to your Google Docs and edit.

I hope that these 5 Google Docs Features that You Should be Using made your experience better. If you want a part 2 of this blog, don’t forget to mention it in the comments. 

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